## How To Create A Free Business Email Address in 5 Minutes (Step-by-Step)
**By Naveed Ahmed**
As a seasoned tech expert with over 15 years of experience, I’ve witnessed firsthand the transformative power of a professional email address for businesses of all sizes. It’s not just about looking more polished, it’s about building trust and establishing credibility in an increasingly digital world.
Let me tell you, there’s no excuse for not having a professional business email address. You can get one for free, and it only takes about 5 minutes.
In this guide, I’ll walk you through two easy methods, covering every detail so you can set up your own professional business email address in a flash. You’ll be surprised how simple it is to get started.
**What is a Professional Business Email Address, and Why Do You Need It?**
A professional business email address uses your company’s custom domain name instead of a generic Gmail or Yahoo account.
For example, instead of **[email protected]** or **[email protected]**, you’d have **[email protected]**.
Think about it: anyone can use a free email provider to create a personal email account. This makes it harder for customers and other businesses to trust those addresses as legitimate business email accounts.
Here are 4 key reasons why you need a professional business email address:
* **It looks more professional.** Let’s face it, using a custom domain name just looks more polished and trustworthy.
* **It’s short and easy to remember.** No one wants to try to remember a long, complicated email address.
* **It builds trust with customers.** Using a professional email address shows potential customers that you’re a legitimate business.
* **It’s a great way to promote your brand.** Every time you send an email, you’re subtly promoting your company with your custom domain name.
**What You Need to Create a Business Email Address**
To create a free business email address, you’ll need two things:
1. **A domain name** – This is the address of your website (e.g., examplebusiness.com).
2. **Web hosting** – This is where your website’s files are stored.
Once you have these, you’ll need an email service provider to manage your company’s messages.
There are several solutions available for creating a professional business email address. I’ll show you two different methods, and you can choose the one that best suits your needs. The first method is completely free and straightforward, while the second has a small fee but offers more features.
**Method 1: Creating a Free Business Email Address**
This method is easy and accessible to almost everyone who has a website. It lets you create a professional business email address for free.
When you create a website for a small business, you’ll need to purchase a domain name and get web hosting.
Many WordPress hosting companies offer a free business email service as part of their package.
Normally, a domain name costs around $14.99 per year, and web hosting starts at $7.99 per month. If you use a paid email service, you might have to pay an additional $5 per email account.
Luckily, Bluehost, one of the world’s leading WordPress hosting companies, has agreed to offer WPBeginner users a free domain name and a 61% discount on hosting.
This means you can start your business website for as low as $1.99 per month, and it comes with a free business email address.
**→ Click Here to Claim This Exclusive Bluehost Offer ←**
Here are the complete step-by-step instructions to create your free business email address with Bluehost:
**Step 1: Set Up Your Business Address (Domain Name)**
1. **Visit the Bluehost website** and click on the green “Get Started Now” button.
2. **Select a plan.** You’ll be taken to a pricing page where you should click the “Select” button under the plan you want to use. The Basic and Choice Plus plans are most popular among small businesses starting out.
3. **Choose your domain name.** After selecting your plan, you’ll be asked to choose your domain name in the next window. Enter your business name and click the “Next” button.
4. **Check domain availability.** Bluehost will now check if a domain name matching your business name is available. If it’s not, they’ll give you some alternative suggestions, or you can search for another domain name.
**Here are some quick tips for choosing the perfect domain name for your business email address:**
* **Always choose a .com domain name.** Check out our article on the difference between .com and .net domain names for more information.
* **Keep your domain name short and easy to remember and pronounce.**
* **Don’t use numbers or hyphens in your domain name.**
* **Try to incorporate keywords and your business location into your domain name to make it unique.** For example, if stargardening.com is unavailable, try stargardeninghouston.com.
For more advice, check out our guide on how to choose the best domain name for your new business. Choosing a great domain name is crucial for your business, but don’t get stuck on this step for too long or you’ll never get past it.
5. **Add your account information.** After choosing your domain name, you’ll need to add your account information and finalize the package details to complete the process.
6. **Finalize the package details.** On this screen, you’ll see optional extras you can purchase. I don’t recommend choosing them at this point. You can always add them to your account later if you need them.
7. **Enter your payment information.** Finally, you’ll need to enter your payment information to finalize the purchase.
8. **Access your hosting control panel.** You’ll receive an email with detailed information on how to access your web hosting control panel. This is where everything is managed, including website management, business email accounts, and other settings.
**Extra Tip: Need a Professional Website for Your Business?** We offer WordPress website design services. For a small fee, our team of experts will create a professional-looking website that makes your business stand out.
**Step 2: Create Your Free Business Email Address**
1. **Go to your hosting account Dashboard.** Click on the “Email” tab in your cPanel.
2. **Select Email Accounts.** A pop-up window will appear with different options related to email. Click to select the “Email Accounts” option, then click “Continue.”
3. **Go to Email Accounts in cPanel.** This will take you to the Email Accounts page in cPanel. Click the “Create” button to add a new email account.
4. **Enter a username and password.** You can enter a username for your email account. This will appear before the @ sign in your email address. You’ll also need to enter a password for your email account. You can click the “Generate” button to automatically create a unique and secure password.
5. **Create your email account.** Once you’re done, scroll down and click the “Create” button. Bluehost will now create the email account, and you’ll see a success message.
**Step 3: Use Your Professional Email Account**
Now that you’ve created your free business email account, the next step is to learn how to use it to send and receive emails.
1. **Access your new email account.** After creating your email, you’ll be redirected to the “Email Accounts” page. You’ll see your newly created email address in a card.
2. **Click on “Check Email”.** Bluehost will take you to a webmail interface.
3. **Click the “Open” button.** This will take you to your webmail inbox.
This is a good option if you don’t want to use an email client on your computer or a mobile app on your smartphone. The downside is that you have to log in to your hosting account every time you want to check your email.
4. **Connect your email to your mobile or computer.** To connect your email to your mobile or computer, you can follow the setup instructions provided on the right side of the screen.
**Note:** The process of creating a business email is almost the same on the dashboards of other web hosting providers like SiteGround, HostGator, DreamHost, and InMotion Hosting.
**Method 2: Creating a Professional Email Address with Google Workspace (Formerly G Suite)**
Google offers professional email addresses for businesses with Google Workspace (formerly G Suite), which includes Gmail and other productivity tools like Docs, Sheets, Drive, Google Meet, and Calendar for businesses.
This method isn’t free, but it allows you to use a Gmail account for your professional email with your own business name.
While there’s a small cost, it comes with many advantages:
* **You’ll use the familiar Gmail interface and apps to send and receive emails from your website domain.**
* **Google has superior technology that ensures your emails are delivered immediately and don’t end up in spam folders.**
* **Your website hosting company has shared server resources.** This means they don’t want you to send too many emails. But Gmail allows you to send up to 2,000 emails per day.
At WPBeginner, we use Google Workspace for our email addresses. It includes all the email features you need, including a smart spam filter, conditional email forwarding, two-factor authentication for security, integrations with Google Apps, and much more.
With that said, let’s look at how to set up a professional email address using Google Workspace.
**Step 1: Sign Up for a Google Workspace Account**
The Google Workspace Starter plan costs $6 per month per user. It gives you access to Gmail, Docs, Drive, Calendar, and audio/video conferencing with 30 GB of cloud storage for each user.
You’ll also need a domain name, which you can purchase during the signup process. If you already have a domain name and website, you can use your existing domain with Google Workspace.
To get started, simply visit the Google Workspace website and click the “Get Started” button.
On the next screen, you’ll be asked to enter your company name, the number of employees, and the country where your business is located. You can choose just yourself for one user account, or select the number of employees.
**Note:** You will be charged for each user account, so it’s best to start small. You can always add more users later as needed.
Click the “Next” button to continue.
In the next step, you’ll be asked to enter your personal contact information, including your name and email address.
Next, you’ll be asked to choose a domain name. If you already have a domain name, click “Yes, I have one I can use.”
If you don’t have a domain, click “No, I need one” to register a domain name.
If you need to register a new domain name, you’ll be charged separately for registering a new domain name. The cost of a domain name will be displayed on the screen and typically starts at $14.99.
If you’re using an existing domain name, you’ll need to verify that you own that domain name. We’ll show you how to do this later in this article.
After choosing your domain name, you’ll be asked to create your user account by entering a username and password. This username will also be your first professional email address, so you’ll want to choose a username you want to use as your professional email address.
You’ll then see a success message and a button. Go ahead and click the button to continue with the setup.
**Step 2: Setting Up Business Email with Google Workspace/G Suite**
In this step, you’ll complete the Google Workspace setup by connecting it to your domain name and adding new users and email accounts.
First, you’ll be asked to secure your domain by verifying ownership.
Simply click the “Secure” button to view the instructions. You’ll need to update your website domain’s DNS settings by adding a new record to your DNS information. Follow the on-screen instructions, and you’ll find a TXT record code that you need to add to your domain.
Next, you need to switch to your WordPress hosting provider (if you purchased your domain name separately, you’ll need to access your domain registrar’s website).
Within your hosting control panel, go to the Domains section and click the “Settings” button next to your domain.
On the next screen, scroll down to the Advanced Tools section and click to expand it. Then, click the “Manage” link next to the “Advanced DNS Records” option.
You’ll be taken to the Advanced DNS Records screen. From here, click the “Add Record” button to continue.
A message/pop-up will appear where you’ll first need to choose a DNS record type (for example, TXT). Then, select @ as the Points To. Next, enter the TXT value that you copied in the previous step during the Google Workspace setup.
Click the “Add” button to save your DNS record entry. Once your DNS records are updated, you need to return to the Google Workspace setup page. Now, simply click the “Secure Domain” button.
Google Workspace will now verify your domain and show you a success message. Next, you’ll need to add user accounts and emails to your Google Workspace account. From here, you can add more people to your account. For example, you can add employee accounts, departments, etc. You can also simply click “I’ve added all the user email addresses” and press the “Next” button.
Remember that you can always add more users to your account and create their email addresses later when needed.
**Step 3: Add MX Records Add Domain MX Records**
**Note:** This section is for users with existing domain names and websites. You don’t need to read this if you registered a new domain name through Google.
Finally, you need to click the “Activate Gmail for yourdomain.com” section to route emails through Google’s servers. Follow the on-screen instructions until you get the MX record details that you need to add.
Domain names tell internet servers where to look for information. Because your domain name isn’t registered with Google, your emails will reach your domain name but not Google’s servers. You’ll need to configure the correct MX records in your domain name settings so Google servers can send and receive emails for your business.
To do this, you’ll need to access your web hosting account or your domain registrar’s account. We have created a detailed guide that explains how to change your website’s MX records for all registrars.
This hands-on guide will show you how to add MX records in Bluehost, but the basic settings are the same across all hosting and domain registrars. Within your hosting control panel, go to the Domains section and click the “Settings” button next to your domain.
On the next screen, scroll down to the Advanced Tools section and click to expand it. Then, click the “Manage” link next to the “Advanced DNS Records” option.
You’ll be taken to the Advanced DNS Records screen. From here, click the “Add Record” button to continue.
A message/pop-up will appear where you’ll first need to choose a DNS record type (for example, MX). Then, enter @ as “Points to.” Next, add the Google Workspace MX record in Mail Server.
Set Priority to 1 and TTL to whatever you want. Click the “Add” button to save the MX record settings. Simply repeat the process to add other MX record entries. Once you’re done, return to the Google Workspace tab and click the “Activate Gmail” button.
Google Workspace will now verify your MX record settings. You’ll then see a success message.
You’re now all set to use Google Workspace and use Gmail to send and receive your professional emails.
**Step 4: Managing Email in Google Workspace**
With Google Workspace, managing your email account is straightforward. You can simply visit the Gmail website to check your email, or use the official Gmail app on your phone to send and receive new emails.
You’ll need to log in using your professional email address as your username.
To create more business email addresses, you can simply access the Google Workspace Admin console. From here, you can add new users, increase email storage space in your email account, make payments, and adjust your Google Workspace account settings.
You should also create a professional email signature to make sure you’re making a good first impression. You can try out our free Email Signature Generator tool to create one in minutes.
## **FAQs About Professional Email Addresses**
Here are some frequently asked questions from entrepreneurs and our users about business email addresses and how to use them:
**H3> Can I create more custom email addresses for my business for free?**
If you’re using Bluehost, then yes, you can go ahead and create more email accounts for free (you get 5 email accounts with the Basic and unlimited accounts with Plus and Choice Plus hosting plans).
If you’re using Google Workspace, you can create email aliases, which are different addresses for the same email account. But if you want to add a different email account or a new employee, you’ll be charged based on your plan.
**H3> Can I create a free business email without a domain?**
No, you cannot create a free business email account without an email domain. You can create a free email account with Gmail, Outlook, Apple Mail, etc.
However, you can’t use your business name with these free email service providers. Without your business name, customers and other businesses won’t consider it a business email address.
**H3> Can I use desktop and mobile email apps with my custom business email address?**
Yes, you can use your professional business email address with any desktop or mobile email app, such as Microsoft Outlook, Thunderbird, Airmail, etc. These apps use IMAP or POP3 to send emails to your desktop client. You can save drafts locally when you’re offline, use templates, and sync your mail across your mobile and desktop devices.
Most of these apps can automatically figure out your mail settings. You can also get these settings from Bluehost or Google Workspace documentation.
**H3> Can I switch my free professional email account to a different provider if I need to?**
Yes, you can switch to any other email service, website hosting service, or domain registrar and take your business email address with you. Google Workspace also has other professional email address providers like Microsoft Office 365, Zoho Mail, ProtonMail, Titan, etc.
**H3> What are some examples of business email addresses I should use?**
It depends on your business needs. For example:
* You can create an email using your or your employees’ brand name as [email protected].
* You can set up a business email account for departments like sales, support, HR, etc., such as [email protected].
**H3> Can I create a free business email address without making a website?**
You can. However, you’ll still have to pay for website hosting because the email service and domain name are free with the hosting package.
Once you’ve signed up, you can choose a domain and create your email address.
**H3> Can I use my professional email address to send bulk/batch emails from my website?**
Yes. We always recommend sending emails from your website using SMTP to ensure the best email deliverability.
For smaller websites and e-commerce stores, you can use Gmail’s SMTP servers to power your website’s emails. However, for larger websites, you’ll exceed your email hosting provider’s SMTP limits.
In that case, you’ll need a third-party SMTP service with reliable uptime. You can also use the free plan that some SMTP providers offer. However, this free plan will still limit the number of emails you can send.
For batch email marketing features, we recommend using a proper email marketing service along with your business email address. This will allow you to set up advanced features like autoresponders, marketing automation, a CRM to manage your business communications, etc.
**H3> Should I share my new business email address online?**
Now that you have a professional business email address, you may be thinking about sharing it on your website and social media so people know how to contact you.
However, it’s not always a good idea. If you share your email address publicly, you may end up receiving tons of spam and phishing emails.
Instead, we recommend adding a contact form to your website. You can receive email notifications at your new address every time someone submits a form.
**Conclusion**
Setting up a professional email address is a crucial step for any business. It boosts credibility and helps you connect with customers more effectively. I hope this guide has shown you just how easy it can be to create a professional business email address for free.
Take advantage of these methods and elevate your business communication today.
If you’re interested in learning more about tech news, feel free to visit my website: www.naveedahmed.me.