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How to Get a Free Email Domain: Quick and Easy Methods (Updated 2024)

As a seasoned web developer with 15 years of experience, I’ve seen countless entrepreneurs and businesses struggle with the initial hurdle of establishing a professional online presence. One crucial element often overlooked is a custom email domain.

Having a professional email address like “[email protected]” not only looks more credible, but it also boosts your brand image, improves email deliverability, and helps you stand out from the crowd. But what if you’re on a tight budget and can’t afford a dedicated email hosting service?

Don’t worry! This guide will walk you through several quick and easy methods to secure a free email domain, enabling you to create a professional email address without breaking the bank. We’ll delve into the best options available, including free offerings bundled with hosting plans and paid solutions like Google Workspace and Microsoft 365.

Let’s get started!

What is an Email Domain? (Definition)

An email domain is the part of an email address that comes after the “@” symbol. For example, in the email address “[email protected],” the email domain is “wpbeginner.com.”

Essentially, it’s the web address associated with your business or brand. Email domains allow you to create custom email addresses that reflect your unique identity, rather than using generic free email services like Yahoo, Gmail, or Hotmail.

While you can purchase an email domain separately, many hosting providers offer free email domains as part of their web hosting packages. We’ll explore these options in detail, but first, let’s dive into the different methods to get a free email domain.

Methods to Get a Free Email Domain

Method 1: Get a Free Email Domain with Bluehost

Bluehost is a reputable WordPress hosting provider known for its user-friendly interface and reliable service. They offer a fantastic deal for WPBeginner readers: a free email domain along with discounted hosting packages.

Essentially, you can get started with a shared hosting plan, a free email domain, and a free SSL certificate for just $1.99 per month.

Each hosting account comes equipped with webmail, email forwarding, spam filter protection, multi-factor authentication, and the ability to integrate with popular email clients on your phone or computer.

Here’s how to claim your free email domain with Bluehost:

Step 1: Set up your free email domain

Visit the Bluehost website and click the “Get Started” button.
Select a hosting plan from the pricing page. The Basic and Plus plans are popular choices for businesses looking for an email domain.
In the next step, you’ll be prompted to choose a free email domain name. Enter your desired domain name and click “Next.”
Bluehost will check the availability of your chosen domain. If it’s unavailable, they’ll provide alternative options. You can also enter a new domain name.
Select your domain name and enter your account information, finalize the plan details, and review any optional extras.
Finally, enter your payment information to complete the purchase.

You’ll then receive an email with instructions on logging in to your Bluehost account control panel, where you can manage your email accounts and other settings.

Step 2: Adding email accounts to your domain

Log in to your Bluehost account dashboard.
Navigate to the “cPanel Email” tab in the left column.
Click the “cPanel Email” link on the right.
Select the “Email Accounts” option.
Click “Continue.”
Click the “Create” button to add a new email account.
Enter the desired email address, password, and optionally, choose the email storage space you want to allocate.
Click “Create” to save your new email account.

Bluehost will create your email account, and you’ll receive a success message.

Step 3: Using your custom domain email with Bluehost

Now that you’ve created your first email account, let’s explore how to use it:

Webmail: Bluehost offers a web-based email interface for managing your emails through your browser. Go to your Bluehost account dashboard, switch to the “Advanced” tab, scroll down, and click the “Manage” button in the cPanel section. In the new tab, click the “Email Accounts” icon under the Email section. From there, you can click the “Check Email” button next to your email account to access your webmail.
Other Devices and Apps: You can also send and receive emails using popular email clients like Outlook, Thunderbird, or other mail apps on your phone or computer. To set this up, go to the “Advanced” page in your Bluehost dashboard, click “Email Accounts,” and then click “Connect Devices” next to your email account. You’ll find a list of popular apps and devices with step-by-step instructions for connecting. Manual IMAP settings are also available for devices or apps not listed.
Use it with Gmail: To use your custom domain email with Gmail, log in to your Gmail account, click the Gear icon at the top, and select “See all settings.” Switch to the “Accounts and Import” tab and scroll down to the “Check mail from other accounts” section. Click “Add a mail account” and fill in the custom domain email address you created with Bluehost. Follow the wizard’s instructions, providing your username, password, and POP server information. You’ll also need to configure the SMTP server settings (mail.yourdomain.com, username, password). Finally, Gmail will send a verification code to your email address. Enter the code to complete the SMTP setup.

Method 2: Get a Free Email Domain with Hostinger

Hostinger is another popular hosting provider that offers domain registration, web hosting, and business email accounts. You can leverage their free domain offer to get a custom email domain for your business.

Hostinger is offering WPBeginner readers an exclusive 78% discount with a free domain name and free email accounts. You can get started for just $2.69 per month.

Here’s how to get a free email domain with Hostinger:

Step 1: Getting your free email domain with Hostinger

Visit the Hostinger website and click the “Start Now” button.
Choose a hosting period (we recommend the 12-month period for the best savings).
Create your account and complete the purchase by entering your payment information.
Log in to your Hostinger account dashboard (hPanel), where you can manage your domain, hosting, and email accounts.
Set up your hosting plan by clicking the “Setup” button.
You’ll be prompted to create a new website or migrate an existing one. For this tutorial, click “Skip, create an empty website.” You can always create or migrate a website later.
Click the “Select” button under the “Claim a Free Domain” section.
Enter your desired domain name and click “Continue.” If the domain is available, Hostinger will register it for you.

Step 2: Setting up an email account in Hostinger

Go to your Hostinger account dashboard and navigate to the “Emails” » “Email Accounts” page.
Click “Manage” next to the domain you claimed earlier.
Click “Create a new email account.”
Choose a username, password, and provide a password recovery email address.
Click “Create new account.”

Hostinger will set up your email account.

Step 3: Using your custom domain email with Hostinger

Here are ways to use your newly created custom domain email account:

Web Mail: You can access your email account through Hostinger’s webmail interface. Go to the email management area and click the “webmail” button.
Use it with other email apps and devices: You can use any third-party email app on your computer or mobile device with your custom domain email address. Here are the settings you’ll need for IMAP, SMTP, and POP3:

IMAP (Incoming Server): Host: imap.hostinger.com Port: 993
SMTP (Outgoing server): Host: smtp.hostinger.com Port:465
Pop (Incoming Server): Host: pop.hostinger.com Port: 995

Use your custom domain email in Gmail: Log in to your Gmail account, click the settings button, switch to the “Accounts and forwarding” tab, and click “Add a mail account link.” Follow the on-screen instructions to add your Hostinger email account.

Method 3: Get a Free Email Domain with HostGator

HostGator is another leading web hosting provider that offers excellent plans for startups and small businesses. They’re offering WPBeginner readers an exclusive discount on WordPress hosting and a free domain name. You can get started for just $2.64 per month.

With HostGator, you get free unlimited custom domain email addresses included with your account. It also includes webmail, email forwarding, and support for using any email client of your choice.

Here’s how to set up your free email domain with HostGator:

Step 1: Sign up for a HostGator account

Visit the HostGator website and click the “Get Started Now” button.
Select a hosting plan. The Hatchling and Baby plans are popular options for beginners and small businesses.
Enter the domain name you want to register to see if it’s available.
If the domain name is available, select it.
Enter your personal and billing information. Review any optional extras and click “Checkout Now” to complete the purchase.

You’ll receive an email from HostGator with instructions on logging in to your hosting dashboard.

Step 2: Create an email account

Log in to your HostGator hosting dashboard.
Click the “Hosting” panel in the left column.
Select your domain name and click the “Email Accounts” button.
Click “Create.”
Enter an email username and password to create your new email account.
Click “Create Account.”

Step 3: Using your custom domain email account on HostGator

HostGator provides similar methods for sending and receiving emails as Bluehost:

Webmail: You can view and send emails directly from your HostGator dashboard. Go to the email accounts page and click the “Check Email” button.
Send or receive email using other mail clients and apps: You can access your custom domain email account using third-party mail apps on your computer or phone. Use the following settings for POP3 and SMTP:

Pop3: Username: Your full email address Password: Your email address password Mailserver/ Server Hostname: mail.yourdomain.com Port: 995 SSL: SSL/TLS
SMTP: Username: Your full email address Password: Your email address password Mailserver/ Server Hostname: mail.yourdomain.com Port: 465 SSL: SSL/TLS

Use it with Gmail: Log in to your Gmail account, click the settings button, switch to the “Accounts and forwarding” tab, and click “Add a mail account link.” Follow the on-screen instructions to add your HostGator email account.

Method 4: Create a Custom Domain Email with Google Workspace (Paid Solution)

For businesses that prioritize email reliability, security, and a seamless user experience, Google Workspace (formerly G Suite) is a highly recommended solution.

Google Workspace provides a suite of professional applications, including Gmail, Drive, Docs, Sheets, Calendar, and more, all integrated with your own domain name. You benefit from Google’s powerful spam filtering and security features, making it a user-friendly and reliable email provider.

Their basic plan starts at $6 per user per month, offering 30 GB of storage. Here’s how to set up custom domain email with Google Workspace:

Step 1: Setting up Google Workspace

Visit the Google Workspace website and select a plan.
Enter your company name, size, and country.
Provide your contact information and click “Next.”
Choose whether you have an existing domain name or need to register one.
If you have an existing domain name, enter it and click “Next.”
If you need to register a domain name, enter your desired domain and click “Next.” You’ll see the pricing for the domain if it’s available.
Enter your business information and payment details to complete the process.

You’ll then be taken to the Google Workspace admin console, where you can start adding email accounts and users.

Step 2: Add your custom domain to Google Workspace

Create your first email account on the setup screen.
Add more accounts for employees or departments or click “I have added all user email addresses” and click “Next.”

You can now use your newly created email account in Gmail with your custom domain. You can access it on your computer and mobile devices.

For detailed instructions, see our guide on setting up professional email with Gmail and Google Workspace.

While you can register a domain name through Google Workspace, it’s generally recommended to register your domain with a dedicated domain registrar or use a WordPress hosting provider like Bluehost. This allows you to build a website using that domain name and maintain complete control over your domain.

After registering your domain, you can easily use it with your Google Workspace settings.

Method 5: Create Domain Email with Microsoft 365 (Paid Solution)

Microsoft 365, formerly known as Office 365, offers a comprehensive office productivity suite with support for custom domain email. Its features and functionality are comparable to Google Workspace.

To compare Google Workspace and Microsoft 365, see our detailed comparison of Google Workspace vs Microsoft 365.

Here’s how to set up your custom domain email with Microsoft 365:

Step 1: Setting up Microsoft 365 with custom domain email

Visit the Microsoft 365 website and click the “Buy Now” button for the plan you want to purchase.
Select a plan. The Business Basic plan includes custom domain email support, but it doesn’t include desktop apps for Microsoft Office products.
Follow the on-screen instructions, providing a payment method and email address to complete the setup.

Once set up, you’ll access the Microsoft 365 dashboard.

Step 2: Add your custom domain to Microsoft 365

Microsoft doesn’t provide domain registration services. You’ll need to separately buy a domain name or use an existing one. We recommend using Domain.com as a reputable domain registrar. Visit their website, search for the domain name you want, and use our Domain.com coupon code for an additional discount. Once you’ve purchased your domain, you can add it to Microsoft 365:

Go to your Microsoft 365 admin dashboard and click the “Set up email with a custom domain” prompt.
Select “Use a domain name you already own.”
Enter your domain name and click “Continue.”
You’ll be asked to verify your domain ownership. Microsoft will provide the TXT record and MX record you need to add to your domain.
Log in to your Domain.com account and access your domain settings.
Select your domain name and click the “DNS and Nameservers” menu.
Add the TXT record with the value provided by Microsoft 365.
Save the settings by clicking “Add DNS.”
Repeat the process, this time selecting MX under the DNS record Type. Copy and paste the MX record value from Microsoft 365. Click “Add DNS” to save your changes.
Switch back to the Microsoft 365 setup screen and click “Verify.”
After verification, you’ll be prompted to create an email address, your first email address with your custom domain name.
This email account will become your Microsoft 365 admin account. Click “Update and sign out.”
Log in to the Microsoft 365 admin console with your custom domain email address. You’ll be asked to add additional DNS records to your domain.
After adding the records, click “Connect email.”

Microsoft 365 will check your DNS records and finish the setup.

Step 3: Using your Microsoft 365 custom domain email account

Microsoft offers a web version of Outlook email software called Outlook.com. You can log in using the email address you created earlier.

Depending on your Microsoft 365 subscription plan, you can download Microsoft Office apps like Word, Excel, PowerPoint, and Outlook on your computer. You can also use your custom domain email address with the Outlook app on your mobile phone.

If you prefer other email apps, your email address will work with most mail clients without special configuration.

Which Is Truly the Best Free Email Domain Option?

We’ve explored three free email domain solutions and two paid options. All are suitable for small businesses and large enterprises, each with its advantages:

Free Email Domains with Hosting Providers: Starting with a free custom email domain offered by your web hosting provider is an affordable option. It’s typically bundled with a package deal when you build a website. Bluehost, Hostinger, and HostGator provide free business email addresses with your free domain when you use their hosting services for a WordPress website.
Google Workspace: As your business grows, Google Workspace offers a user-friendly and secure email service for a small monthly fee. You get familiar Google apps (Gmail, Drive, Calendar) with your business name, along with excellent spam protection. It’s what we use for our business. Remember, you don’t want to register your domain with Google Workspace. It’s better to register it with a domain registrar or a WordPress hosting provider and then use that domain in your Google Workspace settings to maintain control.
Microsoft 365: Microsoft 365 is another excellent option, offering similar features and functionality to Google Workspace. You can choose the plan that best suits your needs and budget.

Conclusion

Getting a free email domain is simpler than you think. Whether you choose a free option bundled with a hosting plan or opt for a paid solution like Google Workspace or Microsoft 365, you can establish a professional email address that reflects your brand identity and enhances your online presence.

Remember, a custom email domain is a valuable investment in your business, regardless of your budget. It sets you apart, strengthens your brand, and improves your email deliverability, ultimately contributing to your success.

FAQs

What are the benefits of having a custom email domain?

A custom email domain offers numerous benefits, including:

Professionalism: It gives your business a more polished and trustworthy image.
Brand Recognition: It helps you build brand recognition and consistency.
Improved Deliverability: It reduces the chances of your emails ending up in spam folders.
Email Security: It enhances email security and protects your data.
Customizability: You can create multiple email addresses for different departments or purposes.

Can I use my free email domain with a different hosting provider?

Yes, you can use your free email domain with a different hosting provider. However, you’ll need to update your DNS settings to point your domain to the new host. This usually involves modifying the MX records to direct email traffic to the new server.

How do I choose the right email domain name?

When choosing a domain name, consider these factors:

Relevance: It should be relevant to your business or brand.
Memorability: It should be easy to remember and spell.
Availability: Ensure that your chosen domain name is available for registration.
Length: Aim for a short and concise domain name.

How do I set up SPF and DKIM records?

SPF and DKIM records are crucial for email authentication and deliverability. They help verify that your emails are actually sent from your domain. To set them up, you’ll need to access your domain registrar’s DNS settings. Your hosting provider or email service provider can provide instructions on configuring these records.

What is webmail, and how do I use it?

Webmail is a web-based email interface provided by your hosting provider. It allows you to access and manage your emails through a web browser without installing any software. Most hosting providers have a webmail interface built into their cPanel or control panel.

What is an SMTP server, and how do I use it?

SMTP (Simple Mail Transfer Protocol) is the industry standard for sending emails. Your hosting provider typically provides an SMTP server. You can configure your email client to use your SMTP server for sending emails. This helps improve email deliverability.

How do I manage my email accounts?

You can manage your email accounts through your hosting provider’s cPanel or control panel. From there, you can create new accounts, set up forwarding rules, configure email settings, and manage other aspects of your email service.

What are some other options for getting a free email domain?

While the methods discussed above are the most common, there are other options, although they may not be as widely known. Some web hosting providers offer free email domains as part of their free hosting plans. You can also explore free email services like Zoho or ProtonMail, which allow you to use your own domain name.

What are the best domain registrars?

Several reputable domain registrars offer domain name registration services, including Domain.com, GoDaddy, Namecheap, and Google Domains. We recommend choosing a registrar based on factors such as price, features, customer support, and user interface.

What should I do if I’m having trouble setting up my email domain?

If you encounter difficulties setting up your email domain, contact your hosting provider or email service provider for assistance. They can provide troubleshooting guidance and help you resolve any issues.

If you’re interested in learning more about tech news, feel free to visit my website: www.naveedahmed.me.

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